Job Title:           Data Specialist

Department:     Central Office

Reports to:        Assistant Superintendent of Schools/Director of Technology

Classification:   Exempt

 

Summary

The Data Specialist is responsible for managing, analyzing, and reporting district data to support decision-making, compliance, and community engagement. This role requires expertise in Infinite Campus, ad-hoc reporting tools, and data analysis software to aggregate, analyze, and disaggregate student data. The specialist collaborates with administrators, faculty, and IT staff to provide actionable insights and ensure accurate data reporting to the Missouri Department of Elementary and Secondary Education (DESE).

 

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

1. Utilizes Infinite Campus to compile and disseminate data.
2. Experience extracting data and using ad-hoc reporting tools from SIS applications.
3. Utilizes and supports data warehouse and analysis software to aggregate, analyze and disaggregate student data. 
4. Provides data reports for administrators and faculty as requested to support data analysis and action research in the district. 
5. Collaborates with information technology staff in support and administration of the software used for data analysis and assessment.
6. Assists in communicating findings of data analysis with the community and parents through reports.  
7. Responsible for the collection, compilation, and input of descriptive statistics for the Lebanon Public Schools, in collaboration with building and district-level personnel responsible for reporting data.
8. Meet all deadlines for input of data in the web-based data collection system for the Missouri Department of Elementary and Secondary Education.
9. Analyze district data for potential errors prior to entry into the Missouri Department of Elementary and Secondary Education Core Data System, in collaboration with building and district level personnel responsible for reporting data.
10. Alert appropriate administrator(s) of data findings that may adversely affect the district APR.
11. Attend training/workshops related to Core Data, Infinite Campus, and Tableau.
12. Respond to edits provided via the web and/or through state reports in collaboration with building and district level personnel responsible for reporting data.
13. Provide annual training to administrators and other building and district-level personnel regarding data collection.
14. Support Infinite Campus in the absence of the district’s student information coordinator/technology specialist.
15. Prepare and distribute various types of correspondence and reports as needed. 
16. Works well with both supervisors and other members of the team.
17. Performs other duties as may be assigned. 

Supervisory Duties 

Not applicable

 

Qualifications 

Education/Experience/Certificates

Bachelor’s degree required.  Master’s degree preferred. Experience with student information systems, assessment software and data analysis software is helpful. 

 

Skills and Abilities  

Language 

Ability to read, analyze and interpret periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, correspondence and manuals.  Ability to speak effectively before administration, staff, parents and students.  Ability to communicate orally and in writing. 

 

Computation

Ability to analyze and interpret statistical data and to communicate clearly to administrators and teachers.  Ability to compile, summarize and disaggregate data using various software applications and other tools. Ability to apply inferences from statistical data to educational practice. 

 

Reasoning 

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. 

 

Technology

Must have excellent computer skills, particularly with Microsoft Office products and internet. Must have the ability to learn new systems and software with instruction.

 

Additional Skills and Abilities

This individual must have strong interpersonal communication skills; the ability to safeguard confidential information; the ability to work independently, be a self-starter; must possess a positive, can-do attitude; and must be organized, motivated, and honest. Ability to meet multiple demands from several departments.

 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position an employee is required to sit for prolonged periods of time; also, occasional walking is required as in a general office setting. The employee is occasionally required to stand, reach, bend, and lift or carry up to 30 pounds. The employee must have the ability to hear conversation both in person and via telephone in a general office setting. Prolonged computer use required. 

Speaking

Must have the ability to communicate effectively and confidently as a representative of the school district.

Lifting

Occasionally lifting or carrying up to 30 pounds.

Attendance

Consistent and regular attendance is essential

 

Conditions and Environment

The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The work environment is consistent with a typical office environment.

 

Terms of Employment

12 months. Salary and work year to be established by the Board.

 

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board Policy on Evaluation of Support Personnel.