Job Title:           Registrar, High School

Department:     Clerical

Reports to:        Principal/ Counselor

Classification:   Classified / Non-Exempt

 

Summary

This individual performs duties as assigned by the principal and counselors such as maintaining student records, register new students, and build the master schedule. These duties assure the smooth and efficient operation of the school office so that the school’s maximum positive impact on the education of students can be realized.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

Essential Duties and Responsibilities

1. Enrolls all new students and ensure all information is input in student information system.
2. Ensures all grades are submitted and ready to post.
3. Assists scheduling team with building master schedule and help build master schedule in student information system.
4. Maintains transcript records and scans all documents into the student information system.
5. Open and close grading windows (secondary)
6. Enter Night School/Credit Recovery, Launch, Odysseyware, Acellus, and Summer School grades on transcripts
7. Send progress and semester grades to parents (secondary)
8. Maintain district subjects for HS, LTCC, HEC in IC
9. Distribute new students’ transcript information.
10. Forwards transcripts to requesting schools and colleges.
11. Determine honors status (Honor Roll, TALES, President’s Education Award lists, etc…).
12. Publishes scheduling guidebook.
13. Ensure course codes are aligned for core data reporting
14. Order diplomas, certificates, etc. for graduation.
15. Manage senior exit cards.
16. Assists students with scheduling and scholarships.
17. Verify graduation requirements and transcripts.
18. Help purge records.
19. Assists counselors as needed.
20. Performs other duties as requested by building administrators.

Supervisory Duties 

Not applicable

 

Qualifications 

Education/Experience/Certificates

• High school diploma required.
• College is considered a plus.
• Such alternative to the above as the Board may find appropriate and acceptable.

Skills and Abilities  

Language 

Individual must be able to read and interpret documents, Write simple and complex reports, applications, and correspondence, and speak with students, staff members, and community members.

Computation

Basic math skills are required. 

Reasoning 

The ability to interpret and follow directions is required, as are basic problem-solving abilities.

Technology

Must have strong computer skills, including word processing, working with spreadsheets, and internet. Must have the ability to learn new systems and software with instruction.

Additional Skills and Abilities

This individual must have strong interpersonal skills, the ability to multi-task, and the ability to safeguard confidential information. Also, must be organized, motivated, and honest.

 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position an employee is required to sit, talk, and hear. The employee is occasionally required to stand, reach, bend, and lift or carry up to 10 pounds.

Walking

Occasional walking as required in a general office and school setting. 

Hearing

Must have the ability to hear conversation both in person and via telephone in a general office setting.

Speaking

Must have the ability to communicate effectively and confidently as a representative of the school district.

Seeing

Prolonged computer use required. 

Lifting

Occasionally lifting or carrying up to 10 pounds.

Attendance

Consistent and regular attendance is essential

 

Conditions and Environment

The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The work environment is consistent with a typical office environment.

 

Terms of Employment

11 months.  Salary and work year to be established by the Board.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board

Policy on Evaluation of Support Personnel.